Application Cycles

Spring & Wintermester Programs Cycle: September 1st - November 1st
Summer, Fall & Academic Year Programs Cycle: February 1st - April 1st
 

• All students who are currently enrolled at the University of Texas at Arlington and who will be participating in an approved study abroad program are eligible to apply for support from the International Education Fund.
• Students who receive their degree before departure or during their stay abroad are not eligible for support.
• UTA international students who intend to pursue studies in their country of origin are not eligible for support.
• Students who participate in a program without organized academic activities in the host country are not eligible for support.
• The IEF Scholarship will be awarded on the basis of financial need and merit. 

• The International Education Fee Scholarship funds are awarded directly to the recipient students according to the criteria of the guidelines.  No funds may be awarded to a program or administrative unit at UTA or any other institution.
• Each applicant is required to engage in a full academic program while abroad as prescribed by the program in which the student participates.
• Each recipient is required to participate in the program and at the time described in the application.  Any change will require Committee approval or reapplication.
• Students who do not engage in or complete their study abroad program according to the application are not entitled to the award even if already allocated by the Committee and will have to repay the award.  The Committee may make exceptions to this rule in emergency situations.
• The Committee may revoke an award if any part of the information provided by the applicant is found to be untruthful.
• Each student will provide one of the following to the Committee upon return to UTA: transcript of sponsoring institution or certificate from the institution abroad.
• In case of non-compliance with the rules and operating procedures, the Committee may place a hold on the student’s records.
• The Committee has the responsibility to announce the availability of the award and the deadline for applications
• These guidelines will be reviewed periodically. 

• The fund is primarily designed to enable UTA students to participate in UTA programs abroad.  Funds can be obtained for participation in non-UTA programs as well, as long as the objectives and academic standards of these programs meet UTA standards.  The applicant is required to obtain approval of the Director of Study Abroad prior to application and to provide information regarding their intended program upon request.
• Students who study abroad for the first time shall have priority over others.
• Students who receive major financial support specifically for the purpose of study abroad from other sources will receive less priority over others. 

• Awards will be made by the Committee on a competitive basis within the guidelines of these Operating Procedures two times a year.  In Fall, awards will be made for the following Winter and Spring terms; in Spring, awards will be made for Summer, Fall, and the following academic year.

• Financial need will be defined in terms of the expenses associated with the study abroad program in question and by the funds available to the student for this purpose.
• Each applicant will submit a budget that lists approximate expenses associated with study abroad including transportation, tuition at the foreign institution, UTA tuition, program fees, living expenses abroad, etc.
• Each applicant will submit financial information listing sources of funds available to the applicant for study abroad purposes including savings, parents’ support, other scholarships, fellowships and grants, financial aid, etc.  If the student has previously applied for financial aid, a copy of the Student Aid Report or other documentation from the Office of Financial Aid shall be made available.
• The following factors shall be taken into consideration: financial aid history, previous need-based awards, amount of loan debt, and self-support. 

• Merit will be discussed both in terms of the applicant and in terms of the study abroad program the student plans to participate in.
• The applicant will submit the following documents: application form, transcripts, financial documents, and personal statement.  The Committee has the right to request additional information pertaining to this award.
• In any non-UTA program, the applicant is required to document costs of the program along with verification that the objectives and academic standards of the program meets UTA standards.
• In a UTA program, the applicant is required to document costs of the program.